Calibration & Inspection Compliance Tracking

Asset Management · MI-AM-03

NFC tags on a hundred gauges, tools and lifting items, two rugged handhelds and a tag printer: tap to log an inspection, see the history and due date, and get alerted before anything goes overdue.

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• ₹60,000pilot BOM · hardware only
• 3 – 5 daysto a live pilot
• Starterintegration level
• 3validated providers

Why the calibration spreadsheet fails the audit

The problem

Gauges, torque tools, lifting slings and pressure equipment drift out of calibration or inspection unnoticed. The register is a spreadsheet, the sticker on the item is the only evidence, and an auditor or a failure is what finds the overdue ones.

• Calibration due dates tracked in a spreadsheet nobody owns
• Stickers fade, fall off or are never updated
• No inspection history at the point of use
• Overdue items are discovered by audit or by failure

The solution

Each item carries an industrial NFC tag. A tap with a rugged handheld shows the item's history, certificate and due date, and logs an inspection or calibration in seconds. The tracking app alerts owners before due dates, flags overdue items and produces the audit register on demand.

• Tap-to-log inspections and calibrations at the point of use
• History, certificate and due date on the item itself
• Due-soon and overdue alerts to the owner
• Audit register exported on demand

Validated service providers

Validated by TwoElectrons and ranked by validation score: verified credentials, completed jobs on the platform and client ratings.

1. Sample Provider V — Mumbai · RFID asset registers & audits · ★ 4.8 · 13 jobs
2. Sample Provider W — Pune · Utilisation & run-hour analytics · ★ 4.6 · 8 jobs
3. Sample Provider X — Chennai · Calibration & compliance systems · ★ 4.6 · 7 jobs

Provider listings are samples pending live registrations.

Pilot BOM and cost

Reference hardware to run the pilot. Unit costs are indicative Indian market prices for the component class.

POC BOM cost only — hardware for a pilot. Installation, integration and provider services are quoted separately. Request for Quote

How NFC tap-to-log compliance works

1. Tag. Print and fix NFC tags on 100 items; link each to its record.
2. Tap. Log the current calibration status for each with the handheld.
3. Alert. Set due-date alerts per item class.
4. Audit. Run the register for the next internal audit.

Pilot architecture

100× NFC tags (industrial · on-metal) → 2× Rugged NFC handhelds (tap to log · IP67) → Calibration app (history · due dates · certs) → Owner alerts & audit register (email · export)

No infrastructure to install: the tag on the item and a handheld are the whole system.

Business case: overdue items, audit time, failures

Ranges are typical figures reported for this class of solution; your pilot establishes the numbers for your plant.

• Zero overdue items found by audit (alerts arrive before due dates)
• Seconds to log an inspection (at the point of use)
• On demand audit register (versus spreadsheet chasing)
• 3 – 5 days to a live pilot (100 items)

Who this is for: Quality and metrology heads, EHS (lifting and pressure equipment), Auto and aerospace (IATF, AS9100), Pharma and medical devices, Contract manufacturers with customer audits, Any plant with a calibration spreadsheet.

Illustrative case study

Illustrative scenario · not a client reference

A precision machining supplier with an IATF audit due in Pune (illustrative)

Set-up. NFC tags on 100 gauges and torque wrenches in the metrology room and on the floor; two handhelds; certificates uploaded against each tag; alerts to the metrology in-charge.

What happened. Eleven gauges were found overdue in the first week and calibrated before the audit. The auditor tapped three gauges on the floor and saw the certificate and history on the spot; the plant extended the tags to lifting gear and pressure vessels.

• Pilot budget: ₹60,000 hardware
• Overdue found (week 1): 11
• Audit findings on calibration: 0

FAQ

Why NFC rather than QR codes?

NFC tags survive oil, paint and abrasion better than printed codes and are read with a tap; QR is an option for low-cost items.

Can the app store calibration certificates?

Yes — PDFs are uploaded against each item and shown on tap.

Can we use our own phones instead of rugged handhelds?

Most NFC-capable Android phones work; rugged handhelds are recommended for the shop floor.

What does the ₹60,000 cover?

100 tags, two rugged handhelds and a tag printer on a free-tier app. Tagging effort, certificate upload and provider services are quoted after a Request for Quote.